Cloud-based gauge and equipment calibration management software with unlimited users, free tier for up to 25 tools, mobile apps, and multi-site dashboard for pharmaceutical and regulated industries.
GageList is a cloud-based calibration management platform for regulated industries including pharmaceutical, biotech, medical device, aerospace, and manufacturing. Founded in 2004 and headquartered in Houston, Texas, it tracks gauge and equipment calibrations and supports compliance with FDA 21 CFR Part 11, FDA 21 CFR Part 820, and ISO 13485.
Every account includes unlimited users at no extra cost, enabling entire organisations to access calibration data from anywhere. GageList offers a free tier for organisations with up to 25 tools, with paid plans for larger organisations.
GageList is SOC2 compliant, ensuring high levels of security, processing integrity, availability, confidentiality, and privacy. Data is stored securely on encrypted cloud servers with regular backups, ensuring calibration records are protected and available for audits and quality management activities. The platform includes automatic notifications and reminders for upcoming calibrations, complete calibration history for traceability, and secure electronic signatures compliant with FDA 21 CFR Part 11 and ISO 13485.
The platform features full-featured mobile apps for iOS and Android, enabling technicians to manage calibrations from the shop floor. A multi-site dashboard allows organizations to manage multiple locations with a single account at no extra cost. Customers report "plug and play" implementation, with users able to navigate and perform tasks immediately upon first login.
The platform serves pharmaceutical, biotech, medical device manufacturers, calibration laboratories, and manufacturing organisations requiring ISO 9001, ISO 13485, or FDA compliance for equipment calibration tracking. The unlimited-users model removes per-user licensing costs for organisations with distributed teams or multiple facilities.
Core Capabilities
FDA & GxP Compliance
Security Certifications
Data Integrity & Validation
GageList is a cloud-based SaaS platform deployed exclusively in the cloud with no on-premise option. The platform is accessible via web browser and includes full-featured mobile applications for both iOS and Android, enabling technicians to manage calibrations from the shop floor or any location.
Data is stored securely on encrypted cloud servers with SOC2 compliance, ensuring high levels of security, processing integrity, availability, confidentiality, and privacy. Regular automated backups protect calibration records and ensure data availability for audits and quality management activities.
The platform features a multi-site dashboard architecture allowing organizations to manage multiple locations with a single account at no extra cost.
Pricing for paid plans is not publicly disclosed. GageList uses a freemium model: free for organisations with up to 25 tools, with paid plans for larger organisations described by the vendor as "economical plans for every size of organization."
Every account includes unlimited users at no extra cost, with no per-user licensing fees, reducing costs for organisations with distributed teams or multiple facilities.
Multi-site dashboard capabilities are included with all accounts to manage location-based accounts at no extra cost. Mobile apps for iOS and Android are included free with all accounts.
One customer reports: "The ROI is exponential compared to the manual database system we were using before" (Supply Chain Manager testimonial). Cited value drivers include unlimited users, mobile accessibility, cloud storage, and the ability to be used by multiple personnel simultaneously.
Free trial or demo availability is undisclosed. Enterprise pricing is available by contacting the sales team.
Customer testimonials describe "plug and play" functionality, with users reporting the ability to navigate and perform tasks immediately upon first login. The platform is described as "very easy to use and simple to set up."
Implementation timelines are not formally documented; customer feedback indicates days to weeks rather than months. No professional services engagement or dedicated implementation team is documented; the platform is designed for self-service setup.
Data import methods are undisclosed. The platform supports validation requirements for FDA 21 CFR Part 11 and Part 820. Specific validation documentation packages are undisclosed.
No formal training programme is documented; customers report using the system immediately upon first login. Customers describe support as responsive, citing bug fixes delivered "in under an hour."
PharmaSpotter assessment from published vendor and third-party sources. No user reviews are on file for this product.
Strengths
Users highlight the intuitive interface with "plug and play" functionality, noting they were able to navigate and perform tasks immediately upon first login. The platform is described as "very easy to use and simple to set up" with complete customisation capabilities. The unlimited users model allows entire organisations to access the platform at no additional cost. Mobile apps for iOS and Android enable convenient access from anywhere. Quick search functionality allows users to find any gage in under 10 seconds. Customers report bug fixes delivered in under an hour. Users report ROI improvements over the manual database systems previously used. Cloud-based storage, paperless operation, and automated calibration reminders reduce human error and eliminate the need for dedicated calibration-management personnel, per user reports.
Limitations & Open Questions
Some users note data entry can be slow and tedious. Sorting by serial number is problematic unless gages have a common numbering scheme - inconsistent formats from different manufacturers cause sorting issues. Some users find the platform is not tailored to specific business types. A check in/out function is missing but reportedly in development. The G2 profile has not been managed by the vendor for over a year, indicating less active marketing engagement with review platforms.
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